Time-versioned employee dossier
Every position, salary and workload as a time-versioned slice. Reconstruct a snapshot for any reference date — nothing is lost.
Swiss HR platform for SMEs
Employee dossier. Workflows. Reference letter. One tool.
ZeugnisPilot is the Swiss HR platform that ties it all together: time-versioned employee record, lifecycle workflows with multi-approver chains, doc vault with legal hold — and the only reference-letter generator with a fairness engine. Bexio sync productive. Art. 330a CO compliant. Hosted in Switzerland.
Security & compliance
Trustworthy. Structured. Swiss.
Your employee data stays in Swiss hands — encrypted, audited, ISO-aligned.
ISO/IEC 27001Information Security Management — certified to the international standard.
Swiss Made SoftwareDeveloped, hosted and supported in Switzerland — FADP-compliant.
Art. 330a COSwiss Code of Obligations — the AI prompts follow its legal requirements.
Hosted in SwitzerlandBackend, database and verification service in the Google Cloud Zurich region. Sub-processors transparently documented.
Built by rhyno solutions AG
Built by the team that 500+ customers rely on.
ZeugnisPilot is a product of rhyno solutions AG — a Swiss software company specialised in SaaS, headquartered in Schaffhausen. More than 500 organisations already rely on solutions from the rhyno portfolio.
- 500+customers trust rhyno solutions AG
- SaaS specialistFocused on cloud software for Swiss businesses
- SchaffhausenHeadquarters · Swiss development & data storage
Platform modules
One platform instead of five tools.
What used to live across Excel, Word, file shares, workflow tool and manual bexio maintenance now runs on a single login.
Lifecycle workflows with multi-approver
Onboarding, offboarding, salary increases. Built-in workflows or define your own. Sequential / all-of / any-of approval chains.
AI reference letter with fairness engine
Steer tone (formal ↔ benevolent) and level of detail. Bias check for gender, age, nationality — before the letter goes out.
Doc vault with legal hold
Contracts, diplomas, references. Retention periods automatic, litigation hold with one click. GDPR + FADP compliant.
Bexio sync productive
Personal data + payroll module straight to bexio. Address, AHV, IBAN, salary changes synced automatically. Auto-detect, self-heal.
Self-service portal + audit log
Employees see their own record and start workflows (sick leave, address change). Every action traceable in the audit log.
Fairness Engine — check texts for biasStandalone tool: scans reference-letter drafts for discrimination, secret codes and unfair phrasing.
Try the Fairness Engine Comparison
Why not just use ChatGPT or Word templates?
Reference letters are not ordinary texts. They must be truthful, benevolent, complete and free of hidden codes. This is exactly where generic AI tools and Word templates fall short: they write text, but they don't systematically check Art. 330a CO, Swiss wording risks, missing mandatory components or discriminatory hints.
Compared to Word templates
Word templates supply text snippets. ZeugnisPilot guides you through assessment, tasks, tone, compliance check and PDF creation — with consistent quality per reference letter.
Compared to generic AI
Generic AI doesn't understand your HR responsibility. ZeugnisPilot clearly separates assessment, drafting and sign-off: the AI writes, the human decides.
Compared to HR suite modules
HR suites manage employee data. ZeugnisPilot specialises in Swiss reference letters — with Art. 330a CO focus, Kompass standard, QR verification and bexio / Personio / SuccessFactors integration.
HR connection
Straight from your HR system
Pull employee data, role and start date automatically — no double entry, no copy-paste.
bexio
bexio integration
OAuth connection to the Swiss SME standard. Master data, payroll and company address flow straight into the generator.
Go to bexio integrationP
Personio integration
REST API connection to the leading DACH HR platform. Two-factor authentication, encrypted tokens.
Go to Personio integrationSF
SAP SuccessFactors
Employee Central via OAuth 2.0 client credentials. Built for groups with central HRIS — multi-tenant ready.
Go to SuccessFactors integrationWorkflow & signature
Sign digitally — 80% faster process
From draft to signed PDF in the personnel file — no printer, no postal trail, no version chaos.
80%
less process time
Magic-link instead of paper trail. Days become hours.
Magic-link instead of printing
Managers sign on screen — mouse, touch or stylus, even from a smartphone.
QR-code verification
SHA-256 fingerprint on every PDF — third parties verify authenticity in seconds.
Auto-filing in record
Final PDF moves directly to the personnel record (UKG HRSD). No manual uploads.
Knowledge for HR
Swiss reference letters: law, language, practice
Required content under Art. 330a CO, typical pitfalls, recognising secret codes — concise guides for HR managers.
Art. 330a CO — required content
What must a Swiss reference letter contain? Entitlement, form, deadlines — the legal basics explained.
Interim references: occasions & structure
When can an employee request an interim reference? Content, differences from the final letter.
Spot and avoid secret codes
Classic encoded ratings — and how ZeugnisPilot replaces them with clear, observable language.
Benevolent and truthful
The two duties that seem to conflict — how to fulfil both without compromise.
Employment confirmation vs. full reference
When is a confirmation enough? When do you need a qualified reference? A decision aid.
All knowledge articles
In three steps
From a few keywords to a signature-ready reference letter.
01
Pick the employee
One click from your HR system — bexio, Personio or SAP SuccessFactors. Or manually. Role and start date are taken over.
More on the Kompass standard03
Generate & PDF
ZeugnisPilotAI delivers print-ready prose. You review and export as PDF.
Benevolent and truthful wording"A reference letter is not a guessing game. It is a document the person will carry — for an entire career."
Which solution fits you?
Pricing
Fair. Transparent. Swiss.
Single letter
CHF 5per letter
No monthly plan. Pay only when you create a letter — ideal for very rare use.
- CHF 5.– per reference letter created
- No monthly fee
- Compliance check included
- QR verification & PDF export
Starter
CHF 29/ month
For SMEs with regular HR needs.
- 10 letters per month included
- HR integration (bexio · Personio · SuccessFactors)
- Compliance check & Kompass standard
- Overage CHF 5.– / letter (up to #100)
- Custom letterhead & logo
Professional
CHF 49/ month
For active HR teams with higher volume.
- 20 letters per month included
- Everything in Starter
- Overage CHF 5.– up to #100, then CHF 4.–
- Multilingual (DE / FR / IT / EN)
- Priority support
Enterprise
individual
For larger organisations.
- SSO & OIDC
- Custom templates
- API access
- Dedicated CSM
Prices exclude VAT. Monthly plans can be cancelled at the end of any month. Card details are held securely by Stripe — we never see the full card number.
Templates & phrases
Templates, building blocks, phrase library
Ready-to-use patterns for full and interim references — plus a curated collection of phrases for performance, conduct and closing.
Reference letter template
Full reference under Art. 330a CO — structured patterns for opening, tasks, performance, conduct and closing.
Open the reference templateInterim reference template
Interim reference patterns for ongoing employment — e.g. on a manager change or promotion.
Open the interim templatePhrase library
Curated phrases for performance, conduct and closing — free of secret codes, clearly weighted.
Open the phrase libraryFAQ
Frequently asked questions.
Are the generated letters legally compliant?
Yes. ZeugnisPilot follows Art. 330a CO with the five-point rating scale and an integrated compliance check. The generated text serves as a draft and is reviewed and signed off by a qualified person before issuance.
What happens to my employee data?
Backend, database and verification service operate in the Google Cloud Zurich region (europe-west6). Employee master data and issued reference content are not persistently transmitted to AI providers. For AI-supported drafting, content is minimised and processed with placeholders. Only a non-reversible SHA-256 hash is persisted for later QR verification. Where a sub-processor is located outside Switzerland, processing is based on a data processing agreement (DPA), standard contractual clauses and additional technical safeguards. A complete sub-processor list is published in the Trust Center.
Do I need the bexio payroll module?
No. With the payroll module ZeugnisPilot fills more fields automatically (start date, role, employment level). Without payroll we use bexio contacts — the key fields are still pre-filled correctly.
Which languages are supported?
Currently Swiss High German (DE-CH) in full. French (FR), Italian (IT) and English (EN) follow with the Pro plan and are produced by a qualified Swiss legal translator — not machine-translated.
Can I customise the layout?
On the Pro plan, companies can upload their own logo and letterhead. They appear automatically in the letterhead of every generated PDF.
Who is behind ZeugnisPilot?
rhyno solutions AG, Schaffhausen — a Swiss software team with HR and engineering experience. ISO/IEC 27001-certified, hosted in Switzerland.
Evaluating multiple providers?Compare ZeugnisPilot with other generators
Clear. Fair. Compliant.
Try it free for 14 days. No credit card required. The complete platform — including bexio sync and AI reference-letter generator.
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